Message basics

This is a simple guide which explains some of the key aspects of creating, maintaining and sending messages.

Select the edit message tab
Click on the file / new menu item or the blank document icon on the tool bar.
Select the Group that you wish to send to. If you do not have any groups created please see the section on creating groups.
Enter a Subject for the message - make this informative but keep it under 80 characters long. This is to avoid transmission problems with older mail servers. See Message Setup for more information on this.
Type up your text message. If you already have some text prepared and you would like to use it you should use the file / open menu item or use the Insert / Text file menu item. It is not recommended that you copy text from applications like MS Word as it will probably include lots of hidden formatting characters which will not be sent by group and thus may cause the message to appear differently.
If you want to send some file attachments you should use the button marked with the + to add these. To remove attachments from the list please use the - button.
To spell check your message either use the Spell Check item on the Tool bar or the click on the Tools / Spell Check item.
Congratulations - you have now created a simple text message that is ready for sending. To send just click on the Prepare to Send button (or see the File Menu).

Saving a message

To save a message just click on the disk icon on the tool bar or choose the File / Save menu item. You will be prompted for a name to use for saving the message. All messages saved will have a .gmx extension.
When you send a message it will automatically be saved to the Message History area (See the message history tab).

Opening previously saved or sent messages

To open a previously saved message click on the File / Open menu item or the open folder icon on the Tool bar.
To open a message that you sent earlier you should go to the Message History tab and locate the message - double click on it or choose the open command.
Please note that when you close Group Mail the last message being worked on will automatically be saved and re-opened when you start the software again.

Creating messages in different languages - tips

make sure you are using a suitable font for editing. See the Setup / Editor Font menu item.
select a suitable character set in Message Setup, make sure that you are using some form of encoding also.

Spell Checker

Configure the dictionary via the Setup menu.
make sure you are using a suitable dictionary and custom dictionary - there are a range of dictionaries available for download.

Using Website links or email addresses in messages

Most email clients will automatically convert text Links (URLs like http://www.infacta.com) to active links like http://www.infacta.com automatically. You don't have to do anything special - just make sure to put http:// before the address and let the recipients email client do the rest.